With the release of Microsoft Office 2007 and Office 2010 there have been many changes to the toolbars and layout of many regularily used functions.
When you first use Word or Excel it is a little frustrating to get to an option you have used many times before. However, if you persevere you will find that the advantages of the new software outweigh the use of version 2003, as once you are able to navigate around the toolbars you can be far more productive.
Menu Bar
Now each time you click on an item in the menu bar the toolbars across the top change. The menu bar works the same as the TAB windows in Internet Explorer 7 and Firefox.
Tools –> Options has gone
This frequently used option has moved.
You now need to click the top, left circular button called the “Office Button” and then “Word” or “Excel” Options.
Also on the “OFFICE BUTTON” are the options for :-
NEW
OPEN
SAVE
SAVE AS
PRINT
PREPARE
SEND
PUBLISH
CLOSE
and a List of RECENT DOCUMENTS to Open
Page Setup
These settings are now found by clicking “PAGE LAYOUT”
Find, Replace and Select, Excel – Format, Delete, Insert
All of these are over to the right on the first tab called “HOME”
Spellcheck, Thesarus, Track Changes, Protect
These settings have moved to “REVIEW”
BEST TIP
If you cannot find the option you need then highlight the text or cell(s) you want to work with then Right Click. A list of options are displayed for actions to anything highlighted.
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The word and excel file types have changed from DOC to DOCX and XLS to XLSX
You can convert a document by Opening the old file with the new version then saving the file.
When saving there are options to save in the New or Old format
Which format should I save?
If you have to send the file to someone who is still on an old version of Office they may not be able to open the file.
Choose the older versions, 97-2003 if you need to do this,
otherwise
choose the Latest Version (e.g just save document or worksheet)
Exception – there is a converter add on available free from Microsoft which allows a user with old versions to open the file but only as read-only
You may convert a folder of word documents using these instructions
==> Click For More Information
If you want me to convert for you please contact me on 020 8342 1882
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New MENU options for Microsoft Office 2007
WORD
HOME – Cut, Paste, Font, Colours, Justification,Bullets, Tabs, Sort, Display Return Character, Heading/Normal etc., Find, Replace, Select
INSERT – Page, Page Break, Table, Picture, Clip Art, Shapes, Chart, Hyperlink, Bookmark, Header, Footer, Page no., Text Box, WordArt, Signature
PAGE LAYOUT – Themes, Margins, Orientation, Size, Columns, Breaks, Line Nos., Watermark, Background Color, Border, Indent, Spacing
REFERENCES – Table of Contents, FootNotes, Citations Bibliography, Captions, Index, Table of Authorities
MAILINGS – MailMerge, Envelopes, Labels
REVIEW – Spelling, Thesarus, Track Changes
VIEW – Document Views, Ruler, Gridlines, Zoom, PageViews, New, Switch Windows
DEVELOPER – Macros, Protect, Template, XML
EXCEL
HOME – Cut, Paste, Font, Colours, Justification, Tabs, Format Cells (includes AUTOFIT), Insert, Delete, Functions, Sort, Data Filter, Find, Replace, Select
INSERT – Table, Picture, Clip Art, Shapes, Chart, Hyperlink, Header, Footer, Text Box, WordArt, Signature, Object
PAGE LAYOUT – Themes, Colors, Fonts, Effects, Margins, Orientation, Size, Print Area, Columns, Breaks, Line Nos., Background, Titles, AutoFormat, Gridlines, Pane Selection
FORMULAS – Funtions, Define Names and Named Ranges
DATA – Get External Data, Connections, Sort and Filter, Data Tools, Outline
REVIEW – Spelling, Thesarus, Track Changes
VIEW – Document Views, Ruler, Gridlines, Zoom, PageViews, New Windows, Split Window, Hide, Switch Windows, Macros
DEVELOPER – Visual Basic, Macros, XML, View Source
ADD-INS – Your own company specific or software Add-ins e.g SAGE, Blurb Viewer
